The Assistant Property Manager is responsible for assisting the property manager in maintaining the day-to-day operations of a portfolio of commercial properties.  This individual will possess some experience in “hands on” real estate Property Management with retail experience, and will have exceptional analytical and communication skills, must be a self-starter.

Key Responsibilities

• Maintain day-to-day relationships with tenants and troubleshoot tenant issues regarding rental and NNN payments
• Responsible for receiving maintenance phone calls and inquiries from Tenants, troubleshooting solutions with appropriate vendor, see resolution through to completion with minimal oversight
• Prepare notices to Tenants regarding construction and delinquent payments
• Prepare Deal Sheets and other backup forms for lease renewal and assignments
• Prepare vendor contracts as directed by the Property Manager
• Obtain bids for property maintenance repairs and prepare spreadsheet and memo for Property Manager’s review
• Review required insurance certificates when necessary.
• Assist assigned Property Manager in an administrative function to complete team projects in a timely manner
• Assist in collecting and tracking COI and gross sales as necessary; review COI’s for proper coverages/additional insureds.
• Assist in turning on and off utilities for vacant spaces when leased or when tenants vacate.
• Ensure all move-in/move-out paperwork is completed correctly and has been approved by the property manager as well as entered into on-site property management software system
• Partners with Property Manager to ensure that all fire life safety inspections and maintenance inspections are completed as required
• Works with property manager to minimize expenditures, maximize revenues and adhere to budgeted cost parameters
• Review and coding of vendor invoices
• Coordinate document preparation and inter-office correspondence with Corporate office

Qualifications (Knowledge/Skills/Abilities/Experience)

• 2-3 years of experience in Commercial Real Estate with an emphasis on retail properties
• AZ Real Estate License is required
• Experience with MRI is a plus
• Intermediate to advance skills in Microsoft Word, Excel, and Outlook
• Attention to detail and accuracy
• Strong communication, organization and problem-solving skills
• Ability to provide efficient, timely, reliable and courteous service to customers
• Ability to effectively present accurate and real time information
• General understanding of accounting and real estate principals is a plus

Working Conditions

• Travel required (approx. 25%); at least once per quarter and as needed