Assistant Property Manager
Property Management in Scottsdale, AZ
The Assistant Property Manager is responsible for assisting the property manager in maintaining the day-to-day operations of a portfolio of commercial properties. This individual will possess some experience in “hands on” real estate Property Management with retail experience, and will have exceptional analytical and communication skills, must be a self-starter.
Key Responsibilities
- Maintain day-to-day relationships with tenants and troubleshoot tenant issues regarding rental and NNN payments
- Responsible for receiving maintenance phone calls and inquiries from Tenants, troubleshooting solutions with appropriate vendor, see resolution through to completion with minimal oversight
- Prepare notices to Tenants regarding construction and delinquent payments
- Prepare Deal Sheets and other backup forms for lease renewal and assignments
- Prepare vendor contracts as directed by the Property Manager
- Obtain bids for property maintenance repairs and prepare spreadsheet and memo for Property Manager’s review
- Review required insurance certificates when necessary.
- Assist assigned Property Manager in an administrative function to complete team projects in a timely manner
- Assist in collecting and tracking COI and gross sales as necessary; review COI’s for proper coverages/additional insureds.
- Assist in turning on and off utilities for vacant spaces when leased or when tenants vacate.
- Ensure all move-in/move-out paperwork is completed correctly and has been approved by the property manager as well as entered into on-site property management software system
- Partners with Property Manager to ensure that all fire life safety inspections and maintenance inspections are completed as required
- Works with property manager to minimize expenditures, maximize revenues and adhere to budgeted cost parameters
- Review and coding of vendor invoices
- Coordinate document preparation and inter-office correspondence with Corporate office
Qualifications (Knowledge/Skills/Abilities/Experience)
- 2-3 years of experience in Commercial Real Estate with an emphasis on retail properties
- AZ Real Estate License is required
- Experience with MRI is a plus
- Intermediate to advance skills in Microsoft Word, Excel, and Outlook
- Attention to detail and accuracy
- Strong communication, organization and problem-solving skills
- Ability to provide efficient, timely, reliable and courteous service to customers
- Ability to effectively present accurate and real time information
- General understanding of accounting and real estate principals is a plus
Working Conditions
- Travel required (approx. 25%); at least once per quarter and as needed
Thank you.
Thank you for applying to Westwood Financials. We will review your resume and get back to you shortly.
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