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Assistant Property Manager

Property Management in Scottsdale, AZ

The Assistant Property Manager is responsible for assisting the property manager in maintaining the day-to-day operations of a portfolio of commercial properties.  This individual will possess some experience in “hands on” real estate Property Management with retail experience, and will have exceptional analytical and communication skills, must be a self-starter.

Key Responsibilities

  • Maintain day-to-day relationships with tenants and troubleshoot tenant issues regarding rental and NNN payments
  • Responsible for receiving maintenance phone calls and inquiries from Tenants, troubleshooting solutions with appropriate vendor, see resolution through to completion with minimal oversight
  • Prepare notices to Tenants regarding construction and delinquent payments
  • Prepare Deal Sheets and other backup forms for lease renewal and assignments
  • Prepare vendor contracts as directed by the Property Manager
  • Obtain bids for property maintenance repairs and prepare spreadsheet and memo for Property Manager’s review
  • Review required insurance certificates when necessary.
  • Assist assigned Property Manager in an administrative function to complete team projects in a timely manner
  • Assist in collecting and tracking COI and gross sales as necessary; review COI’s for proper coverages/additional insureds.
  • Assist in turning on and off utilities for vacant spaces when leased or when tenants vacate.
  • Ensure all move-in/move-out paperwork is completed correctly and has been approved by the property manager as well as entered into on-site property management software system
  • Partners with Property Manager to ensure that all fire life safety inspections and maintenance inspections are completed as required
  • Works with property manager to minimize expenditures, maximize revenues and adhere to budgeted cost parameters
  • Review and coding of vendor invoices
  • Coordinate document preparation and inter-office correspondence with Corporate office

Qualifications (Knowledge/Skills/Abilities/Experience)

  • 2-3 years of experience in Commercial Real Estate with an emphasis on retail properties
  • AZ Real Estate License is required
  • Experience with MRI is a plus
  • Intermediate to advance skills in Microsoft Word, Excel, and Outlook
  • Attention to detail and accuracy
  • Strong communication, organization and problem-solving skills
  • Ability to provide efficient, timely, reliable and courteous service to customers
  • Ability to effectively present accurate and real time information
  • General understanding of accounting and real estate principals is a plus

Working Conditions

  • Travel required (approx. 25%); at least once per quarter and as needed
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